800318 l

Accounts Payable

1 Hotel Haitang Bay
Sanya, China

1 Hotel Haitang Bay

294 Room Hotel

The ambitious property will be the first Chinese development for the brand, developed in partnership with Sunshine Insurance Group and designed by Oval Partnership. The hotel will feature 294 guestrooms and suites, 1 Hotels signature organic spa and expansive fitness center and pool. 

An on-site farm will be run and managed by the property, providing fresh and organic fruits and vegetables for the 15,000 square feet of signature restaurants and lounges, and more than 6,000 square feet of catering and meeting rooms.

Posted February 27, 2020

We hire good-natured people with the ability to great things.

Job Summary:

 To process all invoices and statements in accordance with authorized purchase instructions.  Record and process payment of goods and services incurred by the hotel, according to appropriate terms and to take advantage of available discounts in line with 1 hotel policies and procedures.

Duties & Responsibilities:

Collate suppliers documentation for processing, matching invoices and delivery dockets with the corresponding purchase order.

Ensure a “3-way match” – a properly approved (and issued) purchase document and a properly signed receiving document, both of which match the invoice submitted by the supplier.

check that account codes are correct and check to ensure that invoices are totaled correctly.

Ensure all check are correctly to reconcile against suppliers statements and printed on the remittance advice.

Check the Balance of Food & Beverage inventory with receiving department

Check consignment beverage sailing amount and post to AP trade of finance system

Check the original delivery record is matched with system posted daily.

Input Information into the A/P system not posted by receiving

Reconcile invoices to statements.

Prepare cheque run for approval on a daily basis.  Cheques must be mailed by an employee independent of accounts payable function

Maintain cheque issue log.

Cancellation or chopped “paid” of Invoices after payment.

Reconcile supplier statements monthly with hotel records and follow up on any discrepancies.

Maintain batch register and balance Monthly to General Ledger.

Maintain an effective filing system.  For unpaid supplier invoices the filing is by supplier code and for paid invoices by month which the invoices were paid.  Records must be retained for auditing and tax purposes for up to ten years.

Answer all reasonable supplier requests in a professional and courteous manner.

Perform the A/P month end close.

18. .After Monthly end close .Prepare the cash flow report for Actual payment.

19.  Prepare the wrong posting Journal about AP Monthly.

20.  Prepare and follow the over 90 days AP Aging analysis monthly.

21.  Follow the advance deposit to supplier status.

22. Offer the remittance voucher if the supplier request.

23. Return the withholding tax for the oversea supplier

24. t is not the intention of this Position Description to provide an exhaustive list of job duties.  It provides a focal point to the incumbent in the hope that they will develop the job further.  From time to time and in line with managerial priorities, it is expected that the incumbent will work as and where directed by management and in line with improving customer service.

Job Knowledge / Skill:

Accounting or accounts payable knowledge.

Keyboard skills.

Additional Skill required:

Incumbent must maintain at cooperative and helpful relations with all those he/she liaisons with.  Must try at all times to respond to customer queries quickly and efficiently.

Responsible for the computer, printers and calculators utilized in the course of performing the job duties.

To ensure that all costs are accurately recorded in accordance with the Policies, Standards and Procedures in place.